Registered parishioners with a current e-mail address on file can log in to ChurchDB to update their family information and join and communicate with ministries in which they are involved.
ChurchDB works best with Internet Explorer. Please try using the database in IE (or in Safari on a Mac) if you are having trouble. Most features work in Firefox but may not be as stable. ChurchDB's reliability has not been tested in Google Chrome.
What is ChurchDB?
How to Log on For the First Time
How to Update Your Family Info
How to Join a Ministry
How to Leave a Group of Which You Are a Member
How to Make Financial Contributions Online
How to Make a Financial Pledge Online
How to Obtain Your Financial Contribution Information for Income Tax Purposes
How to Register Children or Youth for Religious Education
What is ChurchDB?
When former Bishop of Austin Gregory Aymond returned to his native New Orleans to inspect the losses after Hurricane Katrina in 2005, one of the tragedies he found was that many parishes had lost their sacramental records in the flooding. Diocese-wide use of ChurchDB is one of two initiatives launched by now Archbishop Aymond to ensure that these and other important records are preserved in Austin. The program, developed by Austin Computing Solutions, offers a number of modules that parishes may use in communicating parish events and ministries. Parishes use ChurchDB to enter membership, stewardship, religious education and ministry information as well as to schedule events and resources. All information on ChurchDB is protected by passwords and other security features.
At St. Austin we have used the program for religious education registration since 2005, and as of August 2007 all parish records are up to date for full usage of all modules. Each parishioner of St. Austin who has a current e-mail address on file can log in to the database to retrieve and update family contact information, see reports on their Stewardship contributions, donate online through eGiving, register for religious education classes, join volunteer ministries and communicate with these groups, and keep up to date with event times and locations through the calendar. Administratively, we use ChurchDB to keep track of room and resource reservations, membership data, and stewardship data on a daily basis and use Groups and eGroups to facilitate easier communication within ministries.
How To Log On For the First Time
1. Open the ChurchDB log in page.
2. Click on the button that says Click Here next to To retrieve User ID or Password.
3. Fill in your first name & e-mail address and click Submit. You will receive an e-mail from support@churchdb.com containing your User ID and Password.
4. Open your email from support@churchdb.com, take note of your user ID and password, and follow the link at the bottom of the page to log in.
- If you do not receive an e-mail from ChurchDB and your spouse has a different email address, try his/her e-mail address as well. Also if you go by a nickname, be sure to try your full first name (ex: Try Robert even if you go by Rob).
- Be sure to check your Spam folder incase the e-mail was sent there by your mail server.
- If you do not receive a user ID and password at all, you do not have parish registration with a current email address on file with the church. Contact the parish office for assistance with accessing ChurchDB.
How to Update Your Family Info
1. Open the ChurchDB log in page & log in.
2. Click on Family Info on the left hand menu bar.
- To affect a change for the entire Family (home address, phone number, etc.) click on Edit on the right hand side of the family’s general information. Click Save when finished.
- To affect a change for an individual Family Member, click on Edit to the right of that individual’s name. Click Save when finished.
- To add a family member to your household, click Add New Family Member, complete the information, and click Add.
- The Head of Household designation, gender, and first and last name are required.
- Please include date of birth for all children.
- It is helpful to include work/cell phone numbers for adults in case of emergencies.
- E-mail addresses are necessary for individuals to have access to the ChurchDB.
If you are joining multiple family members:
1. Open the ChurchDB log in page & log in.
2. Click on Family Info on the left hand menu bar.
3. Click Ministry Sign Up to the right of the person’s name for whom you are adding ministries.
4. This will enable you to browse all Ministry Groups. Scroll through the list of ministries. Click on Learn More to see more info about the ministry.
5. Check boxes next to the ministries the person is interested in joining.
6. Click Submit. This registers the person as Interested in the ministries. Group leaders then contact the person to provide more information and/or make them active members of the group.
7. Click on Family Info to return to your family page and select a different member.
Or
If you are only joining yourself to a ministry and want to "shop" for groups that are available:
1. Open the ChurchDB log in page & log in.
2. Click on Groups.
3. Click on Ministries. Browse for groups you are interested in.
4. To join a group, click the name of it, and on the details page for the Ministry Group, click on Join this Group.
How to Leave a Group of Which You Are a Member
1. Open the ChurchDB log in page & log in.2. Click on Groups.
3. Click on Ministries. Find the Group you want to leave and click on it.
4. Click on Leave this Group.
How to Make Financial Contributions Online
1. Open the ChurchDB log in page & log in.
2. Click on E-Giving.
3. Select Method of Payment and click Submit.
4. Complete necessary payment information.
5. Click Process if this is a one-time-only online payment. Continue to step 6 if you would like to set up your recurring pledge payment online.
**When you set up a recurring payment the first charge will occur THE DAY YOU SUBMIT THE REQUEST. If you want your recurring payment to beginning processing at a future date you must set up the payment in ChurchDB on that date or you may contact the parish office at 512-477-9471 for assistance.**
6. Check the box next to Check this box to learn how to make this a recurring Gift.
7. Complete necessary information and payment options. If you need assistance with this feature please contact the parish office at 512-477-9471.
8. Click Process to initialize your recurring transactions. Your first payment will be charged immediately and future payments will occur on the schedule you set.
How To Make A Financial Pledge Online
1. Open the ChurchDB log in page & log in.
2. Click on Stewardship.
3. Click on Treasure in the blue links at the top of the page.
4. Click on the Make a New Pledge button.
5. Select the open Fund Account (Ex: Offertory 2008-09).
6. Please make sure that Start Date reads the start of the pledging campaign (Ex: For Offertory 2008-09 the start date is 11/01/2008).
7. Complete all other information and click Add.
How to Make Financial Contributions Online
How to Obtain Your Financial Contribution Information for Tax Purposes
1. Open the ChurchDB log in page & log in.
2. Click on Stewardship.
3. Click on Treasure in the blue links at the top of the page.
4. Click on details to the right of the appropriate contribution year.
5. To VIEW all contributions click on details again. To PRINT a statement of contributions click on Print Details Report and download the PDF that is generated.
If you feel that the report contains an error or for further assistance with income tax reporting please contact Pat Lucksinger at 512-477-9471 ext. 322.